Terms & Conditions

All bookings for weddings and events are subject to the following terms and conditions

Wedding Photography Terms and Conditions

Prices and bookings
Wedding bookings are confirmed only when a payment of £50 has been made to Carruthers and Hobbs Design Ltd and subsequently cleared by a bank. No date can be guaranteed until such a booking fee has been paid. Bookings are made on a ‘first come first served’ basis. The £50 booking fee will be deducted from the total price. No refund of the booking fee due to cancellation of the wedding, or change to the wedding date, can be offered due to the possible loss of business. We will however attempt to transfer the booking to another date providing that date is not already booked and is within 12 months of the original booking.

Insurance
We hold full public liability insurance and professional indemnity insurance in line with best professional practice.

Making a payment
Full payment must be made 28 days before the wedding day. Failure to pay the balance before the wedding day may result in the non-attendance of the photographers at the wedding.

Travel costs where applicable
There is no charge for travel to weddings and/or receptions in Essex. Travel to Hertfordshire, Kent, Surrey, Suffolk, Middlesex or Norfolk is charged at £25; London, Buckinghamshire, Berkshire, Bedfordshire or Sussex is charged at £50. Other locations quoted on request.

Wedding photography times
Before your wedding day we will agree with you a start time and a departure time from the venue(s) as indicated on the booking form. Changes to your plans which require us to stay for an additional time will be charged as quoted at the time of booking. Therefore the locations and times must be agreed with the photographer at the time your booking is made.

Wedding photography services
Full co-operation and assistance must be offered to the photographers in the execution of their professional duties on the wedding day. The poses, locations, subjects and number of photographs taken will be at the discretion of the photographer on the day and will be deemed correct. Every effort will be made to record all photographs requested prior to the wedding but in the event of non co-operation, or non availability of any person or location, the photographers will not be held responsible. The photographers want to take the pictures you request on the day, and will aim to take photos of as many guests as possible. However it is your responsibility to see that those guests you specifically want photographed are presented to the photographers. Please make sure you make your wishes known and identify those people to the photographers. In the highly unlikely event of total photographic failure, a full refund of any money paid will be made. No other liability is accepted. In the unlikely event of disputes, misbehaviour of guests or threats made against the photographers in the execution of their professional duties, Carruthers and Hobbs Photography reserve the right to withdraw the photographers from the venue for a period of one hour to enable the wedding party to make acceptable arrangements to continue with the wedding photography coverage. In such an event the number of final photographs may be reduced. Where the weather restricts or curtails planned events, or access to planned locations, the photographers will make every effort to produce professional photographs in a more suitable location on the wedding day..

Cancellations
In the unlikely event of cancellation of the wedding: Cancellations made 28 days or more before the wedding day, money paid will be refunded (see following exclusions) and any outstanding balance will be cancelled, however this does not include the booking fee, and travel expenses (if applicable). If the cancellation takes place less than 28 days before the wedding day the booking fee and the balance (if already paid) will not be refundable.

Copyright
Under U.K. law the copyright of a photograph is owned by the photographer (in this case Carruthers and Hobbs Photography). We reserve the right to use any images taken for promotional purposes, such as on our website, on Twitter, Instagram and on Facebook, in our portfolio, in sample albums, in promotional literature and advertisements for our services etc. No other supplier (such as the wedding venue, make-up artist etc) are permitted to use the images for promotional purposes.

Albums
If you request an album, the page layout designs will be as the pdf proof supplied for your approval, based on your picture selection. If you wish changes to be made you can add or remove photographs. One set of changes will be allowed. The order and size of the photographs will be at the discretion of Carruthers and Hobbs. If you want your album designed to your precise instructions please ask for a quotation before booking.

Online gallery
Your wedding images will be posted online approximately 21 days after the wedding day in a password protected gallery. We Your wedding images will be posted online approximately 21 days after the wedding day in a password protected gallery. We will endeavour to keep the gallery live for a period of one year. If you would like the gallery to be removed before this date, please let us know.

Presentation products
A range of albums prints and other presentation products are available to purchase after the wedding. Full details, pricing and delivery charges will be on your online gallery. Orders do not have to come through the bride and groom.These can be purchased either online or by contacting us direct.

USB
Your USB stick of images will be unwatermarked high resolution jpegs. You are permitted to store and print images for private use. You are not permitted to sell them, or to allow any other supplier (such as the event venue, florists etc) to use them for promotional purposes.

Changes and prices
We reserve the right to change the products, packages and services on offer in line with industry developments and supplier prices. Price increases for photographic coverage, USBs and albums will not affect existing customers who have already made a booking. From time to time we discontinue some products and packages and introduce new ones. In the event of a package, album or service being discontinued we will offer the nearest package or product.

Pre-wed shoots
All the above terms and conditions also apply to pre-wed shoots. In addition: For pre-wed photo shoots on location, it is the responsibility of the client to make their own travel arrangements to the location. Sessions on location can only occur if it is safe and legal, and if we have permission to photograph there. The customer is responsible for their own health and safety.

Terms and conditions
We reserve the right to change our terms and conditions in line with industry practice and to facilitate service improvements

Carruthers and Hobbs Photography, March 2023

 

Event Photography Terms and Conditions

Prices and bookings
Event bookings are confirmed only when a payment of £50 has been made to Carruthers and Hobbs Design Ltd and subsequently cleared by a bank. No date can be guaranteed until such a booking fee has been paid. Bookings are made on a ‘first come first served’ basis. The £50 booking fee will be deducted from the total price. No refund of the booking fee due to cancellation of the event, or change to the event date, can be offered due to the possible loss of business. We will however attempt to transfer the booking to another date providing that date is not already booked and is within 12 months of the original booking..

Insurance
We hold full public liability insurance and professional indemnity insurance in line with best professional practice.

Making a payment
Full payment must be made 28 days before the event. Failure to pay the balance before the event day may result in the non-attendance of the photographers at the event.

Travel costs where applicable
There is no charge for travel to events in Essex. Travel to Hertfordshire, Kent, Surrey, Suffolk, Middlesex or Norfolk is charged at £25; London, Buckinghamshire, Berkshire, Bedfordshire or Sussex is charged at £50. Other locations quoted on request.

Event photography times
Before your event day we will agree with you a start time and a departure time from the venue(s) as indicated on the booking form. Changes to your plans which require us to stay for an additional time will be charged as quoted at the time of booking. Therefore the locations and times must be agreed with the photographer at the time your booking is made.

Event photography services
Full co-operation and assistance must be offered to the photographers in the execution of their professional duties on the day. The poses, locations, subjects and number of photographs taken will be at the discretion of the photographer on the day and will be deemed correct. Every effort will be made to record all photographs requested prior to the event but in the event of non co-operation, or non availability of any person or location, the photographers will not be held responsible. The photographers want to take the pictures you request on the day, and will aim to take photos of as many guests as posible. However it is your responsibility to see that those guests you specifically want photographed are presented to the photographers. Please make sure you make your wishes known and identify those people to the photographers. In the highly unlikely event of total photographic failure, a full refund of any money paid will be made. No other liability is accepted. In the unlikely event of disputes, misbehaviour of guests or threats made against the photographers in the execution of their professional duties, Carruthers and Hobbs Photography reserve the right to withdraw the photographers from the venue for a period of one hour to enable the hosts to make acceptable arrangements to continue with the photography coverage. In such an event the number of final photographs may be reduced. Where the weather restricts or curtails planned events, or access to planned locations, the photographers will make every effort to produce professional photographs in a more suitable location on the day.

Cancellations
In the unlikely event of cancellation of the event: cancellations made 21 days or more before the event day, money paid will be refunded (see following exclusions) and any outstanding balance will be cancelled, however this does not include the booking fee, and travel expenses (if applicable). If the cancellation takes place less than 21 days before the event day the booking fee and the balance already paid will not be refundable.

Copyright
Under U.K. law the copyright of a photograph is owned by the photographer (in this case Carruthers and Hobbs Photography). We reserve the right to use any images taken for promotional purposes, such as on our website, on Twitter and on Facebook, in our portfolio, promotional literature and advertisements for our services etc. No other supplier (such as the venue, florists etc) are permitted to use the images for promotional purposes.

Albums
If you request an album, the page layout designs will be as the pdf proof supplied for your approval, based on your picture selection. If you wish changes to be made you can add or remove photographs. One set of changes will be allowed. The order and size of the photographs will be at the discretion of Carruthers and Hobbs. If you want your album designed to your precise instructions please ask for a quotation before booking.

Online gallery
Your images will be posted on-line approximately 7 days after the event day in a password protected gallery. We will endeavour to keep the gallery live for a period of one year. If you would like the gallery to be removed before this date, please let us know.

Presentation products
A range of albums prints and other presentation products are available to purchase after the event. Full details, pricing and delivery charges will be on your on-line gallery. Orders do not have to come through the hosts. These can be purchased either on-line or by contacting us direct..

USB
Your USB stick of images will be unwatermarked high resolution jpegs. You are permitted to store and print images for private use. You are not permitted to sell them, or to allow any other supplier (such as the event venue, florists etc) to use them for promotional purposes.

Changes and prices
We reserve the right to change the products, packages and services on offer in line with industry developments and suppliers prices. Price increases for photographic coverage, USBs and albums will not affect existing customers who have already made a booking. From time to time we discontinue some products and packages and introduce new ones. In the event of a package, album or service being discontinued we will offer the nearest package or product.

Terms and conditions
We reserve the right to change our terms and conditions in line with industry practice and to facilitate service improvements

Carruthers and Hobbs Photography, March 2023